APPLICATION GUIDELINES

Click here to download a PDF copy of these guidelines.
Haliburton Art & Craft Festival 2012
July 27,28,29, 2012

Presented by Rails End Gallery & Arts Centre
Application Deadline - Friday February 24, 2012

The 49th Annual Haliburton Art & Craft Festival is a juried outdoor show held in Head Lake Park in Haliburton Village. We welcome applications from a wide range of artists and artisans. The Haliburton Art & Craft Festival is run by Volunteers in support of the Rails End Gallery & Arts Centre, a non-profit public gallery located in Haliburton's heritage railway station. It is attended by more than eight thousand visitors from across Ontario. Further information is available by calling 705-457-2330 or at railsendgallery.com or by email to: haliburtonfestival@gmail.com

Dates & Hours
Friday July 27: 12 noon - 6 pm, Saturday July 28: 10 am - 6 pm, Sunday July 29: 10 am - 4 pm

Location
Head Lake Park, next to Rails End Gallery & Arts Centre, 23 York Street, Haliburton Village, Ontario

How can I apply?
Apply Online: Preferred format! Save $25 processing fee.
Download: Application can be downloaded in form-fillable .doc or PDF format. A $25 non-refundable processing fee will apply.
Snail Mail: To request an application in the mail please call 705-457-2330. A $25 non-refundable processing fee will apply.

When is the Application Deadline?
Online: No applications accepted after. February 24, 2012 @ 10:00 pm
Snail Mail: Mailed applications must be postmarked no later than February 24, 2012.
In person: Applications must be received at the Rails End Gallery & Arts Centre before 4 pm on February 24, 2012 Gallery hours: Wed-Sat 11-5 (closed Dec 24-Jan 4.)
Incomplete or late applications will not be considered.

Who can Apply?

• Applicants must be the designer, creator and producer of the art/craft sold at the show. The work must be original, well conceived, expertly executed without technical faults and show an identity of design. Outsourced items made by another person, outside the artist's studio, are not permitted.
• NO manufactured items are allowed in the show. Our foremost interest is that the items are made by hand using a hand controlled process. Ready-made components are acceptable only if their importance is secondary to the skill and design contributed by the artist or artisan and, where their use is clearly appropriate to the nature and design of the work.
• Articles made from molds are acceptable only where the mold is the design and product of the artist or craftsperson or where the mould is subordinate to the maker's creativity.
• Any article in any media using a commercial kit is automatically disqualified.
• Traditional items have a greater emphasis on craftsmanship rather that innovation and exploration of materials. Pieces will be judged on the overall success of the design.
• Original paintings are strongly encouraged. Reproductions i.e. giclee prints must be to professional standards and clearly identified as reproductions both to the Jury and the Public at the show
• No food items are allowed.
  

The Jury reserves the right to decide on the appropriateness of all work to be included in the show.

Artists may apply in one of the following categories:

• Wood
• Clay
• Painting/drawing/printmaking
• Jewelry with precious metals
• Jewelry with other materials
• Fibre art/fashion/accessories/leather
• Metal
• Stained glass/hot/fused/slumped glass
• Sculpture
• Photography
• Heritage crafts i.e. quilting, spinning, tatting, candlemaking, blacksmith, tinsmith
• NEW THIS YEAR: Book Arts/ Cards/ Paper Products
• Other
  

Booth fees
Booths are available in 1 size only:
10' wide x 10' deep  $325 (include HST)
Additional spot(s) may be purchased. A 50% discount will apply to additional spots.
There is no booth sharing.

Please remember that this is an outdoor show beside a lake. There is generally a breeze/wind off the lake and most locations are in direct sunlight. Exhibitors must have a canopy or shelter for protection from the weather.
Booth Fee must accompany your application. Post dated cheques must be dated on or before February 24, 2012. NO EXCEPTIONS.
Booth Fee payment is pre authourized and will be processed upon acceptance. If you are not accepted your payment will not be applied. If you require return of your materials and/or cheque please make sure you include the right sized envelope and correct postage.

Cancellation & NSF Policy
A $100 administration fee will be charged to all cancellations up to and including June 30. On or after July 1, 2012 all fees are non refundable.

A $25 NSF fee will be charged on NSF cheques. A certified cheque or money order for the original amount plus the administration fee must be resubmitted.

Booth sharing
There is no booth sharing.

The Selection Process
Jury results are based solely on the quality of your work as shown in your application.
To ensure a well balanced, high quality show, applications are carefully screened by a Jury who will judge your work paying particular attention to:

1. excellence of design and/or function of the work;
2. degree of skill or craftsmanship needed to produce the work;
3. overall impression of the work.

There are approximately 125 vendors at the Haliburton Art & Craft Festival.
Each applicant is juried in one media category only.

The Haliburton Art & Craft Festival reserves the right to limit the type of work an artist/artisan can sell at the show. Work shown must be closely in keeping with work presented to the Jury. at the time of application.

Notification of Jury Decision
Notification of the Jury decision will be sent by April 11, 2012.

Set-up times
Exhibitors must check in upon arrival with the organizers before proceeding to their assigned booth.
Check in starts at noon Thursday July 26, not before.
NO exhibitor (car or otherwise) access to the grounds on Thursday July 26 before noon, No exceptions.

Set up times are:
Thursday, July 26,12 noon until 8 pm
Friday, July 27, after 8 am. Booths must be ready when show opens on Friday at noon.
All vehicles must be parked or removed at least one hour before the show opens each day for the safety of our volunteers and fellow vendors.
Early bird shopping is strongly discouraged. The public will not be admitted to the grounds before the show opens. Rails End Volunteer organizers work hard to present a quality show for both the public and the vendors. Your cooperation is appreciated.

Parking
Vendors with motorhomes/camper, trucks and heavy utility trailers are permitted in designated areas. Please provide complete vehicle information on your application form so we can accommodate your needs and ours.
Thank you for helping us protect our park from damage caused by vehicles.

Accommodation and Food
www.haliburtonholidays.ca lists local accommodations, restaurants and attractions.
Failure to observe the following rules will result in immediate expulsion from the event:
ABSOLUTELY no open fires allowed. Please respect other vendors and keep noise down after 10 pm. Open consumption of alchohol or recreational drugs is not permitted.
Children must be supervised at all times by a parent/caregiver.
Washroom facilities are the Port-a-Potties used during the show (cleaned and emptied daily).
There is a licensed beer tent and coffee/snacks and food area open during the show. Local restaurants and businesses welcome your patronage.

Security
A security person is on duty Thursday, Friday & Saturday 9 pm to 5 am. Rails End Gallery & Arts Centre is not responsible for stolen or damaged inventory.

Exhibitor Dinner Saturday July 28
On Saturday July 28 there is an Exhibitor Dinner hosted by the Rails End Gallery & Arts Centre Volunteer Committee. Each vendor may request one complimentary dinner ticket on their application. Additional tickets are $12 each and can be ordered with your application. Additional tickets (subject to availability) may be purchased upon arrival. This informal gathering is held at the food tent in the park. There will be a cash bar.

Exhibitors' Code of Conduct
All exhibitors, by submitting an application, agree to abide by the conditions outlined in this application. Furthermore:

• Exhibitors are required to have a professional looking booth with appropriate signage.
• Exhibitors agree to abide by set up and grounds admission times including limitations on vehicle access
• Exhibitors agree to conduct themselves professionally and to comply with any reasonable request by a Haliburton Art & Craft Festival official with regard to displays and conduct.
• Exhibitors who display work that differs from the work represented in the original juried application will be asked to remove the work. Non-compliance forfeit the right to participate in the Haliburton Art & Craft Festival or future Rails End Gallery & Arts Centre events. In these circumstances, no fees will be refunded.

Digital Support Material
Every applicant is required to submit 10 (Ten) images of their work.

It is important that the jury review high resolution photography of your work in order to see it clearly and effectively. Your images should be saved as "maximum" quality JPEGS, at approx.1200 pixels wide or a maximum of 4MB per file.

Please note: The quality of your photo submissions is your responsiblity so please make sure that they meet your own approval before uploading them to our server

Submitting your application:


Click to start our online application now.
(preferred format)
By February 24, 2012 @ 10:00pm

By Snail Mail:(A $25 non-refundable processing fee will apply) 
Rails End Gallery & Arts Centre Re: Haliburton Art & Craft Show
Box 912, Haliburton ON
K0M 1S0
Note: applications postmarked after February 24, 2012 will not be accepted.

IN PERSON or BY COURIER (A $25 non-refundable processing fee will apply) 
Rails End Gallery & Arts Centre Re: Haliburton Art & Craft Show
23 York Street, Haliburton, ON
K0M 1S0
Note: applications must be delivered in person to the Gallery before 4 pm February 24, 2012.

QUESTIONS?
Please contact Rails End Gallery & Arts Centre @ 705-457-2330 or email: haliburtonfestival@gmail.com